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Shipping SMS Entry Level

Our SMS will be delivered as a turn key solution, incorporating our own & client experience along with best marine practice, ensuring:
  • Full compliance with national international common marine practice
  • Real life documentation for staff members
  • Simplification to the extent possible having in mind the workload of the end user
  • Full support after development

Our simplified SMS at a glance

  • 4-7 manuals combined system
  • Each user has his own manual
  • Minimum size documentation
  • Minimum number of forms
  • Flexible structure
  • No duplication of information
  • User instructions available
  • Accessible by all crew
  • Familiarization material available

Benefits

  • Small and manageable system
  • Fully tailored to any client needs
  • Accompanied by training material
  • Up to date with current legislation
  • Future support available

10 Key features

  • End user structure
  • No duplication
  • Posters for ship use
  • 1-page forms
  • Indexing available
  • e-manual ready
  • Modern design & graphs
  • Color format
  • e-familiarization ready
  • Support provided

Office Manual

Office Manual is being developed in accordance with ISM Code. This manual should be kept updated onboard each vessel with the responsibility of the Master. Any comments should be forwarded directly to the DPA

Indicative Contents

  1. Office Procedures
    • company contact numbers
    • company's organizational structure
    • health, safety & environment protection policy
    • drugs & alcohol policy
    • company organization
    • regulatory compliance
    • office personnel management
    • crew management
    • communications
    • document and data control
    • ship operations management
    • ship maintenance monitoring
    • dry docking & major repairs
    • purchasing
    • commercial management
    • risk management
    • incident investigation and analysis
    • non conformities & deficiencies control
    • inspections & audits
    • safety management system (SMS) review
    • office contingency planning
  2. Office Forms
    • seafarer's application form
    • drugs & alcohol declaration
    • master's appraisal report
    • chief engineer appraisal report
    • familiarization checklist for office personnel, employee data record
    • outstanding training needs log
    • training request form
    • superintendent survey report
    • defect/ job list
    • defects list register
    • dry-dock report
    • incident investigation report
    • internal audit schedule
    • non conformity register
    • office audit report
    • vessel audit report
    • office records list
    • office filing system
    • emergency response drill evaluation report
    • supplier's material declaration - asbestos

Manual Sample

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Note: Above is a SAMPLE only. Final documentation will incorporate Client Logo and Ship name and will be tailored to exact client needs.

Deck Manual

Deck Manual is being developed in accordance with ISM Code. This manual should be kept updated onboard each vessel with the responsibility of the Master. Any comments should be forwared directly to the DPA

Indicative Contents

  1. Deck procedures
    • deck department organization
    • deck department maintenance
    • bridge organization
    • watch officers duties & responsibilities
    • bridge watch conditions
    • bridge operating procedures
    • bridge team management
    • voyage planning
    • charts & nautical publications
    • navigation in ice, coastal waters & restricted visibility
    • navigation equipment
    • anchoring, mooring & emergency towing
    • pilot procedures
    • radio communications
    • cargo operations
  2. Deck Posters
    • pilot card
    • under keel clearance (UKC) policy
    • master's standing orders
    • GMDSS testing and operational requirements
    • deck filing system
    • bridge watch schedule at sea
    • bridge log book record keeping
    • bridge standing orders
  3. Deck PMS
    • planned maintenance schedule for deck department
  4. Deck Forms
    • cargo holds & ballast tanks inspection summary
    • cargo hold inspection report
    • hatch cover inspection report
    • tank inspection report
    • hull structure inspection report
    • quarterly inspection report
    • certificates status report
    • passage plan
    • ship/ shore safety checklist
    • loading/ unloading plan
    • master's change of command
    • stevedore damage report
    • chief officer's hand over report
    • wire ropes inventory
    • mooring ropes control
    • accommodation & combination ladders inspection report
  5. Bridge Check Lists
    • familiarization with bridge equipment
    • preparation for sea
    • preparation for arrival in port
    • pilotage
    • passage plan appraisal
    • navigation in coastal waters
    • navigation in ocean waters
    • anchoring and anchor watch
    • navigation in restricted visibility
    • navigation in heavy weather or in tropical storm areas
    • navigation in ice
    • changing over the watch
    • calling the master

Manual Sample

Note: Above is a SAMPLE only. Final documentation will incorporate Client Logo and Ship name and will be tailored to exact client needs.

Engine Manual

Engine Manual is being developed in accordance with ISM Code. This manual should be kept updated onboard each vessel with the responsibility of the Master. Any comments should be forwared directly to the DPA

Indicative Contents

  1. Engine Procedures
    • Engine Department Organisation
    • Engine Department Planned Maintenance
    • Engine Department Watchkeeping
    • Engineering Practices
    • Engine Department Maintenance Routines
    • Engine Department Safety Routines
    • Spares, Repairs & Stores
  2. Engine Posters
    • Chief Engineer's Standing Orders
    • Engine Log Book Record Keeping
    • Engine Filing System
    • E/R Checks At Every Watch
    • E/R Preparation For Departure
    • E/R Preparation For Arrival
    • Engine PMS
    • Planned Maintenance Schedule For Engine Department
  3. Engine Forms
    • Main Engine Status Report
    • Aux. Engine Status Report
    • Main Engine Inspection Report
    • Main Engine Indicator Cards Record
    • Main Engine Crankshaft Deflection Report
    • Main Engine Report On Crosshead / Crankpin / Main / Thrust Bearing & Guide Shoes Measurement
    • Crosshead Pin Bearing Measurements Of Main Engine
    • Connecting Rod Bearing Measurements Of Main Engine
    • Main & Thrust Bearing Measurements
    • Main Engine Monthly Maintenance Report
    • D/G Inspection Report
    • Connecting Rod Measurement
    • D/G Crankshaft Deflection Report
    • D/G Overhauling/Inspections Monthly Report
    • Inspection & Insulation Of Generators & Electric Motors
    • Aux. Machineries Overhauling / Maintenance / Inspections Monthly Report
    • Spare Parts Inventory
    • Chief Engineer's Hand Over Report
    • M/E & D/G Safety Devices Test Record
    • Electrician Monthly Maintenance Report
    • Water Ingress System Inspection Report
    • Engine Log Abstract
    • Engine Monthly Maintenance Report
    • Pump Overhauling Report
    • Electric Motors & Starters Overhauling Report
    • Quick Closing Valves & Fire Dumpers Checklist
    • Main Air Compressor Overhauling Report

Manual Sample

Note: Above is a SAMPLE only. Final documentation will incorporate Client Logo and Ship name and will be tailored to exact client needs.

Safety Manual

Safety Manual is being developed in accordance with ISM Code. This manual should be kept updated onboard each vessel with the responsibility of the Master. Any comments should be forwared directly to the DPA

Indicative Contents

  1. Safety Procedures
    • ISM Implementation
    • Shipboard Communications
    • Non-Conformities and near misses
    • Shipboard Risk Management
    • Enclosed space entry
    • Working aloft and overside
    • Hot Works
    • Safety drills
    • Safety Management
    • Vessel contingency planning
  2. Communication Messages & Letters

    Messages

    • Noon report
    • Arrival report - At anchorage
    • Arrival report - From anchorage to berth
    • Arrival report - Directly at loading or discharging port
    • Arrival report - At bunkering port/anchorage
    • Departure report - From loading port
    • Departure report - Form discharging port
    • Departure report - From bunkering port/anchorage

    Letters

    • Master's authorization to agents - Time charter
    • Master's authorization to agents - Voyage charter
    • Cargo and stowage requirements
    • Protest - Deadfreigh
    • Empty holds certificate
    • Protest - Water settlement
    • Protest - Mist
    • Protest - Separation at discharge
    • Protest - Separation at load
    • Protest - Cargo spill
    • Notice of sea protest
    • Delivery notice
    • Redelivery notice
    • Notice of readiness
    • Protest letter for difference between B/L & ship's figures
  3. Safety Instructions
    • List of publications
    • Critical equipment list
    • Annual drills program
    • List of shipboard controlled documentation
    • Poster shipboard distribution
    • Safety instruction for cargo holds
  4. Safety Posters
    • Navigational reference documentation
    • N/C accidents and near misses flowchart
    • Onboard emergency response team
    • Hazard / Root cause map
    • Fire drill requirement
    • Abandon ship drill requirements
    • Steering gear drill requirements
    • Man overboard drill requirements
    • Risk assessment poster
  5. Safety Forms
    • Safety Committee meeting minutes
    • Non-Conformity / Deficiency Report
    • Hot work permit
    • Enclosed space entry permit
    • Safety drills report
    • Fire / Abandon drill report
    • Master's SMS review report
    • Working aloft or overside permit
    • Near miss report
    • Personal injury report
    • Accident damage report
    • Risk assessment report
    • Risk assessment inventory
    • Dry docking safety checklists
    • Spare parts requisition form
    • Engine stores requisition form
    • Electrical stores requisition form
    • Chemicals & Gases requisition form
    • Lub oil requisition forms
    • AIS Record test operation & displays
    • Gas instrument test record
    • Routine inspection report prior entering to port
  6. Emergency Checklists
    • Collision
    • Grounding / Stranding
    • Fire
    • Heavy weather damage
    • Hull failure
    • Excessive list
    • Flooding
    • Cargo shifting
    • Main Engine failure
    • Steering failure
    • Power failure
    • Man overboard
    • Search and rescue
    • Personnel injury or illness
    • Rescue from enclosed space
    • Helicopter operations
    • Salvage of own ship
    • Abandon ship
    • Oil pollution
    • Critical equipment failure
    • Towing
    • Machinery spaces casualty

Manual Sample

Note: Above is a SAMPLE only. Final documentation will incorporate Client Logo and Ship name and will be tailored to exact client needs.

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